Apple Valley POA Open Board Meeting - October 13, 2009

President’s Report: 

Bob LaPrad has been appointed as the AV representative to the Knox County Community Fund.

Editor’s Note:  As a Board Director, LaPrad was the central figure in the AV Board’s decision to donate $5,000 to this fund.

There has been an acceptance of the legal case.

Editor’s Note:  The terms in this settlement were posted in the prior RAV.

Manager’s Report:

Included in this report were that that there are presently thirty seven employees; the last assessments were mailed in September; the AV website is up and thus far 100 people have signed on; the Board of Director election packets are available now; the sewer problem in the Sutton Beach cove area will take about 3-4 weeks to resolve; lock boxes have been installed at the AV buildings for the fire department usage; and the AV maps will soon be mounted in the AV buildings.

Editor’s Note:  These maps are definitely an improvement over the old maps.

They are in color and have both the lot number and the street address on each lot.

Committee  Reports

Activity Committee report was given by Harmer.  He said that Halloween will be celebrated here on October 30^thinstead of the 31^st.

Architectural Committee report was given by Moe Cea.  He stated that there were seventeen projects last month and eighty six projects between last January and September.

There are over 2,500 homes in AV.

Campers’ Village Committee report was given by Leslie Balliet.  She reported that October 17^th would be Trick or Treat night and there would also be a hayride.  The camp grounds close on November 1^st.

Long Range Committee Report was given by Bob LaPrad.  He explained that the last plan was approved by the Board in 1998 and it covered the years of 1998 through 2005.  The plans are reviewed annually and changes can be made by a majority vote of the Board. This committee is made up of representatives from each AV subdivision and the Campgrounds.  A new survey is on line and they hope to have the results by the end of November.

Cooking School report was given by Dee Zarbaugh.  Their lesson for this month is cooking filet mignon.  The November class will deal with cooking deep fried turkey.

Old Business dealt only with the lake dredging.  The sub committee has finalized the bid form and the forms will be sent out October 14^th.  November 16^th will be the date that the Board will open the bids.

New Business was about an Engagement Letter 2009 Audit.  Our present auditing firm in Mansfield did not want to do the audit this year.  The Audit Committee sent out ten bid letters and four were returned with only one bid.  This bid was from Dennis & Schisler, Inc located in Mount Vernon.  The Board approved this bid of $10,500 for the first year and increases for both of the next two years. 

Director Pullins questioned why there was only one bid.  Committee member LaPrad was on the subcommittee dealing with this bid process. He answered Pullins by saying that all of the CPA's in this area are so overworked with non profit association work that they are not taking any more.

The Board was not interested in seeking any other bids and all but Pullins voted in favor of this firm.

Editor’s Note:  Audit Committee is one of the committees where the members are appointed by the AV Board President and meetings times are never made available to owners, who might like to attend these meetings. With this in mind, the following questions are posed:

-         The Mansfield firm had questions in their audits concerning the way the

accounting was done at the Marina.  Harmer kept saying that he had to get new

software to correct the problem.  Did this firm withdraw because AV failed to

make any corrections in their accounting practices?

-         Dennis & Schisler was our accounting firm prior to the Mansfield firm.  AV evidently had some concerns with this firm by not renewing their contract several years ago so why was a  bid form even sent to them?  Is Dennis & Schisler comfortable with the accounting practices at the Marina?

Margaret Elliott, Editor